Browse Category

e-Magazine - Page 13

IT Voice July 2016 Edition

[book id=’94’ /]

Time Management Secrets known by People

  1. You can’t manage time, you can only manage yourself.

There are 24 hours in each day. You can’t change that. As long as you focus on managing time – searching for systems, lists, and tools – you are ignoring the real issue: how to manage yourself.

  1. “Too much to do” and “Not enough time” are victim words.

Every time you repeat those words, you are letting yourself off the hook for managing yourself. You are blaming circumstances beyond your control and subscribing to victimhood. Of course there is too much to do! Of course there is not enough time! Get used to it!

  1. Too many priorities means no priorities.

You cannot have too many priorities. By definition. Priorities are those top few tasks that deserve attention next. If you have too many, you have none. You have to know your top few priorities at any time.

  1. The more priorities you have, the less you will accomplish.

If you have 2-3 priorities, you will complete 2-3 tasks. If you have 4-10, you will complete 1-2. If you have more than 10, you will complete none. I saw this on a Franklin-Covey video and I totally agree. The more items on your list, the more time you spend messing with the list, jumping from task to task, and feeling paralyzed by indecision.

  1. Your to-do lists are crazy.

Pull all your lists together. Then try estimating the time needed to accomplish all of those tasks. What are the chances that the total exceeds all available time? Even if you shrink the numbers, convinced that you will suddenly be faster and more focused than ever, I bet the total exceeds the hours in a day.

  1. Your to-do lists are incomplete.

Not only are your lists crazy long, they are incomplete. Think about it. Have you included enough time for meetings, email, and phone calls? Questions from customers and staff? Time to sleep, eat, exercise, relax, and call your mother? What about time to search for everything from people to passwords? Or rebooting, correcting credit card expiration dates, and sitting on hold? Everything. Now how do those total hours look? And what are the chances you’ve anticipated everything likely to pop up? Face it, there are not enough hours in a day!

  1. It’s time to accept the fact that you won’t finish everything.

As long as you believe you can – or need to! – finish everything; you will be frustrated and ineffective. And as long as you remain in denial, the longer you will avoid making the tough decisions about your top priorities.

  1. Out of six ways to deal with work overload, most people choose the only one that doesn’t work.

So here are the six ways to deal with too much to do. The first five are effective. Unfortunately, most people go for the sixth.

  1. Accomplish more
    2. Postpone
    3. Cut corners
    4. Ignore
    5. Delegate or outsource
    6. Neglect to choose one of the above

When you fail to manage yourself, establish top priorities, and make conscious decisions about what to do and what not to do, the stress is unbelievable and the results aren’t pretty:

  1. squeaky wheels get the grease.
    2. Your inbox and meeting schedule control your day.
    3. Important tasks are trumped by easy tasks that you can dispense with quickly in exchange for the feeling of progress.
    4. “Fun” tasks, those for which you always have time and energy, somehow get finished.
    5. Short term initiatives beat out long term efforts.
    6. And every week you copy and sort those To Do lists hoping they will magically become feasible.

It’s time to bite the bullet, narrow your top priorities list to 2 – 3 items at any one time, schedule time on your calendar to tackle those items, and devote the rest of your energy to focusing and getting them done. Quit wasting so much time and energy listing, managing, and prioritizing the things that deserve to fall through the cracks.

IT Voice June 2016 Edition

[book id=’93’ /]

Risks management plan for your business

The process of identifying risks, assessing risks and developing strategies to manage risks is known as risk management. A risk management plan and a business impact analysis are important parts of your business continuity plan. By understanding potential risks to your business and finding ways to minimise their impacts, you will help your business recover quickly if an incident occurs.

Types of risk vary from business to business, but preparing a risk management plan involves a common process. Your risk management plan should detail your strategy for dealing with risks specific to your business.

Some Bullet Points are
· Preparing a risk management plan and business impact analysis

· Identify risks to your business

· Analyse and evaluate the impact of risks

· Treat risks to your business

· Review and update your risk management plan

· Conduct a business impact analysis

Let’s face it, however confident you are that your project will be a success, there is always a chance that something might go wrong. The things that might go wrong are called project risks, and a wise project manager identifies them early at the beginning of the project so that he or she can do something about them. Of course, risk management is an ongoing activity, so you should carry on identifying and recording new risks as they come up. Creating a list of risks is a good starting point, but it isn’t enough in itself. You also need an action plan per risk in order to be able to manage them effectively.
There are 5 main ways to manage risk: acceptance, avoidance, transference, mitigation or exploitation. Here’s a detailed look at each of them.

1. Write a business plan. The process of writing and putting together a business plan is a vital step to assessing, evaluating and planning for the risks of running a business from the various standpoints of the business. This includes operations, finance and marketing.

2. Determine insurance needs and obtain coverage. Most businesses carry liability insurance or insure the building and contents where the business operates. Depending on the business activities, you need to determine the other types of insurance and obtain the correct coverage for your business. For example, a tile installation business should carry liability insurance in case a worker is injured while installing tile. A real estate business or legal business may obtain an errors and omissions insurance policy in case a client sues for a professional wrongdoing.

3. Write a risk management plan. Separate from your business plan, write a risk management plan, which lists all of the possible risks that can affect the business. The plan also lists the steps, procedures and ways in which the business intends on dealing with the risk as it arises. For example, if your business is located in an area of the country prone to hurricanes, then you may have a hurricane preparation plan on how you can minimize the risks associated with this type of weather to your business.

4. Train employees. Avoiding risks and how to deal with the risk if it occurs can help the business avoid further damage or exposing itself to risk in the first place. For example, if your business deals with a heavy machine, such as forklifts, you may want to have each employee earn an OSHA certification for operating the machinery as proper operation of the forklifts can avoid injury and damage risks.

5. Update plans. Even the best of planning efforts may fall short, so when the business is exposed to a risk, react accordingly and then put a formal plan and procedure in place in case the same risk occurrence happens again.

Once you’ve identified risks relating to your business, you’ll need to analyse their likelihood and consequences and then come up with options for managing them.

IT Voice May 2016 Edition

[book id=’92’ /]

Leaders manage the Time

Money Cant buyback Lost time and you can’t bribe your way-out of Regret!!

 

Time in the organization is constant and irreversible. Nothing can be substituted for time. Worse, once wasted, it can never be regained. Leaders have numerous demands on their limited time — time keeps getting away and they have trouble controlling it. No matter what their position or role is, they cannot stop time, they cannot slow it down, nor can they speed it up. Thus, time needs to be effectively managed to be effective.

 

On the other hand, you can become such a time fanatic convert by building time management spreadsheets, creating priority folders and lists, color coding tasks, and separating paperwork into priority piles that you start to waste more time by managing it too deeply.

 

In addition, time management techniques may become so complex that you soon give up and return to your old time wasting methods.

 

Most people actually need to do is to analyze how they spend their time and implements a few time saving methods that will gain them the most time. The following are examples of some of the time wasters:

 

o   Worrying about it and putting it off, which leads to indecision

o   Creating inefficiency by implementing first instead of analyzing first

o   Unanticipated interruptions that do not pay off

o   Procrastinating , Making unrealistic time estimates

o   Unnecessary errors (not enough time to do it right, but enough time to do it over. . . even though it would have been faster to do it right the first time)

o   Crisis management, Poor organization

o   Ineffective meetings, Failing to delegate

o   Micro-managing by failing to let others perform and grow

o   Doing urgent, rather than important tasks

o   Poor planning and lack of contingency plans

o   Lacking priorities, standards, policies, and procedures

 

The following are examples of time savers:

 

o   Managing the decision making process, not the decisions

o   Concentrating on doing only one task at a time

o   Establishing daily, short-term, mid-term, and long-term priorities

o   Handling correspondence expeditiously with quick, short letters and memos

o   Throwing unneeded things away

o   Establishing personal deadlines and ones for the organization

o   Not wasting other people’s time

o   Ensuring all meetings have a purpose, time limit, and include only essential people

o   Getting rid of busywork

o   Maintaining accurate calendars; abiding by them

o   Knowing when to stop a task, policy, or procedure

o   Delegating everything possible and empowering subordinates

o   Keeping things simple

o   Ensuring time is set aside to accomplish high priority tasks

o   Setting aside time for reflection

o   Using checklists and To-Do lists,

o   Adjusting priorities as a result of new tasks

 

We can make up for Lost Money but we can’t make up for Lost Time..

 

IT Voice April 2016 Edition

[book id=’91’ /]

Top 5 favourite start-up sectors in India

No doubt, it is a point of concern for the budding entrepreneurs and want a entrepreneurs. Investors have reached high figures of investment. Investors are now reshuffling their portfolios, analyzing each start-up more closely and betting their money more consciously. We are ranking start-up sectors according to the funding amount received so far or Investor favourites. So, lets explore Investor’s top 5 favourite start-up sectors.

The point to remember here is that we are talking about ranking start-up sectors according to the funding amount received, which is not synonymous to the performance or profit earning business. The amount of investment in one sector might me more because of the capital-intensive nature of business and high cost of operations. The ranking has been done on the volume of investment.

Investor Favourite One : e-commerce shopping companies

This has emerged to be the investor’s most favourite startup sector. Total investment made so far in this sector is around $ 8-9 billion and the sector includes more than 50 companies. Companies like Flipkart, Snapdeal , Paytm have bagged the most of it. Top seven investors of e-commerce hold more than 50% share. Investors have bet their money on multiple companies. With Tiger Global having investments in Shopclues, and Flipkart, Ratan Tata in Paytm and Snapdeal, Alibaba also in Paytm and Snapdeal. However investing in competitors and backing competitors is another point of interesting discussion, which could be taken up in another article.

Investor Favourite Two : Buying Assets Property and Cars

With total funding amount of $ 1.2-1.5 billion this sector stands at a distant second place to ecommerce shopping sector. Housing.com, 99 acres , Indiahomes, MagicBricks , CommonFloor , CarTrade, CarDekho, Carwale. The above nine companies only account for around $700 million alone. The rest of the investment being in 20 other such companies selling assets like house, property, car, mobiles etc online.

Investor Favourite Three : Riders Solution

Taxi Aggregator-Ola, Zoomcar, Meru Cabs, Uber has made an investment of $ 1 billion in India. These are the major players in taxi aggregation business.

Ride Sharing– Apart from above, this sector also includes companies offering self-drive services- Carzonrent which is one of the oldest cab provider in India, Bla-Bla car (Paris based) long distance sharing company, Zoomcar .

Bus Aggregator-Another segment in the same sector is the bus aggregator companies- rBus, Trevo, and shuttle.

Investor Favourite Four : Wallet and Bill Payment

Paytm, PayU, MobiKwik, Freecharge (got acquired by Snapdeal), Oxigen, Airtel Vodafone + Bank’s apps. Indian users are strongly biased towards Cash on delivery. 55-60% payments in online marketplaces are done via cash on delivery. Moreover, Indian e-commerce rarely uses international payment gateways like PayPal the major reason being the lack of support for rupee based online commercial transaction and support for only credit card transactions. So, many Indian companies see scope in this area and are moving at a very fast pace specially after 11 companies got a license from RBI.

Investor Favourite Five 5: Connecting Dinning Places

Zomato, Food Panda, Tiny Owl, Swiggy. These food tech companies are still being one of the favorites of the investors, now seeing a downfall in investor’s interest as we can witness some of them shutting down (Dazo), some not able to make up to the next level of funding round (SpoonJoy, Etalo, Freshmenu), Many of them laying off their employees (Zomato and Tiny Owl). According to Tracxn (Startup Data Tracker Company), out of 31 food tech companies who raised money in 2015, only 5 were able to make it to the next level.

 

Hinted towards the startup bubble saying, “Me-too companies with weak teams and no differentiation will not get funded. The binary situation of will-not–get-funded is coming up very fast.” Said by Investors

 

IT Voice March 2016 Edition

[book id=’90’ /]

Balloons a part of Teamwork

A group of employees was working in a software company. It was a team of 40 employees. This was a young, energetic and dynamic team with keen enthusiasm and desire to learn and grow. The management decided to teach the employees about finding real solution to the problems.

The team was called to play a game in a banquet hall. The group was quite surprised as they were called for playing game. All reached the venue holding various thoughts. As they entered the hall, they found the hall decorated beautifully with colourful decorative papers and balloons all over the place. It was more like a kid’s play area, than a corporate meeting hall. Everyone was surprised and gazed at each other. Also, there was a huge box of balloons placed at the centre of the hall.

The team leader asked everyone to pick a balloon from the box and asked them to blow it. Every one happily picked a balloon and blew it. Then the team leader asked them to write their names on their balloon, carefully so that the balloons didn’t blow up. All tried to write their names on the balloons, but not everyone was successful. A few balloons blew up due to pressure and they were given another chance to use another balloon.

Those who failed to mark their names even after the second chance were ruled out of the game. After the second chance, 30 employees were qualified for the next level. All the balloons were collected and then put into a room.  The team leader announced the employees to go to the room and pick the same balloon that had his name on it. Also, he told them that no balloon should blow up and warned them to be very careful!

All 40 employees reached the room, where the balloons carrying their names were thrown here and there. They were searching for the respective balloons carrying their names. While they were in a rush to find the respective balloons, they tried not to burst the balloons. It was almost 15 minutes and no one was able to find the balloon carrying his own name.

The team was told that the second level of the game was over. Now it is the third and final level. They asked the employees to pick any balloon in the room and give it to the person named on the balloon. Within a couple of minutes all balloons reached the hands of the respective employee and everyone reached the hall. The team leader announced; this is called real solutions to the problems. Everyone is frantically hunting for solutions to the problems without understanding the ideal ways.

 

Many times, sharing and helping others give you real solutions to all problems. Help out each other to ease things.

IT Voice completed their eight year successful journey. Now putting the step in 9th year our team work and team grateful for your support and giving us to serve you better with our Media. 

IT Voice February 2016 Edition

[book id=’89’ /]

Real Failure and the Secret of Success

There is a small story of a young reporter who was commissioned to interview an old and successful businessman. “Sir,” he asked politely, “What has been the secret of your success?”

 

The older man leaned back on his leather swivel chair, behind his shining mahogany desk, and replied, “Two words: Right Decisions.”  The reporter wrote it down. Then he asked another question. “And how do you learn how to make right decisions, sir?” he asked.

 

The successful business man leaned back further and replied, “One word: Experience.” The reporter wrote this down, too, and then asked, “Well, sir, how do you acquire experience?”

 

The older man leaned forward over his desk and whispered conspiratorially, “Two words: Wrong Decisions!” That’s mean the only real failure is failing to learn from failure. Don’t think about the failure he has the next step of Success.

 

What will you do you will get in your life back , a little boy, who in a fit of anger shouted to his mother that he hated her. Then, he perhaps fearing punishment, he ran out of the house to the hillside and shouted in to the valley, I hate you, I hate you, I hate you.

Back from the valley came the echo, I hate you, I hate you, I hate you.

Somewhat startled, the little boy ran back into the house and told his mother there was a mean little boy in the valley saying he hated him. His mother took him back to the hillside and told him to shout, I love you, I love you. The little boy did as his mother said and this time he discovered there was a nice little boy in the valley saying, I love, I love you.

Life is an echo. What you send out – comes back. What you sow – you reap. What you give – you get. What you see in others – exists in you. Regardless of who you are or what you do, if you are looking for the best way to reap the most reward in all areas of life, you should look for the good in every person and in every situation and adopt the golden rule as a way of life.

 

IT Voice January 2016 Edition

[book id=’88’ /]

Clean India Green India -2020Green-india

Cleanness gives you more Margins

“Even after 68 years of independence, more than 80 per cent of the sewage does not get treated and one-third of the industrial pollution goes into water bodies. There are many impediments in making India clean.

“This year, we have done three things – more sewage treatment plants and new technology, new rules of waste management – solid waste, e-waste, plastic waste, hazardous waste, bio-medical waste, E-waste and construction waste. All rules have been changed and new technology has been brought in and the base has been widened. These are the real efforts to make India clean.
Terming Independence Day to be a very important occasion, “Today, we have achieved some part of the dream, but much of it is yet to be redeemed.”

“Our mission is Clean India, Green India 2020” 

Just convey only 20 persons (relatives, Friends, Neighbour and students) to make Clean India- Green India-2020.

Government efforts made to make India clean include many river cleaning schemes, more plantation and more afforestation.

Referring to Prime Minister Narendra Modi’s speech where they talked about people’s participation, ‘Jan Bhagidari’ is the basic foundation for Clean India-Green India.

There can be no better combination than that of ‘students, youth start to love the nature and environment.

As in government notification no-Smoking and chewing the Pan Masala in Office time buy we are not loving our country society for the cleanness. When we visit to other country we follow the rules and regulation but in our country we have to think for the future of our next generation and we have to follow the same in our country. Many office i seen that the dustbin is full of Pan Masala and there sprit.

Stop this and take a oath in favour of Our country and New generation that we will keep our place at least 20 mtrs neat and clean. See the changes than you never want to visit out of India you will find more tourist in our country, your business will grow with more margins.

You will save lots of money in Health issues and we all will fit and fine. So take a Oath for Clean India Green India -2020.

In this you can donate 20 trees or 20 number of any things which you think that become a part of this Mission.

IT Voice December 2015 Edition

[book id=’86’ /]

 

Ways to be a Better Manager

Being a manager is tough. You’re constantly in meetings, putting out fires, and dealing with people and projects competing for your attention.  As you become more reactive to these things, it becomes harder to do the things you know you should do.

Often, it’s small, meaningful gestures that have the greatest impact. Think about how much more you appreciated the small, thoughtful gift as opposed to a check, or how a hand written thank you note made you feel.

As a manager, you have the opportunity every day to make your team members have those feelings.  In the time it takes you to read this post, you can bring joy to and inspire your team. I hope you’ll try at least one of them today and see what kind of reaction you get. If you have a good story, share it in the comments!

Learn the names of the most important people in their lives

One famous quote, “No man is an island.”  Your employees are not islands, either. They have connections outside work that make them uniquely who they are. Taking the time to know them by name to ask about them from time to time or to greet them by name if they are visiting the office will score you major points.

When you learn the names of those people that matter most to them, you show you care about them as a complete person. This builds rapport that will help you with difficult discussions with them and make them trust you more as their manager, especially if they’re having a personal issue affecting their work.

Always make your one on ones actionable

It’s good to talk about issues and what’s on your team member’s mind in one on ones, but that alone does not accomplish much. Every one on one should be actionable.

Take what’s discussed and identify what both of you can do to make progress on the issues. Maybe it’s buying them a good book on a subject they want to learn about. Or it could be giving them advice on how to handle a situation and having them try it and report back the results next time. Whatever it is, setting action items and discussing what the results were next time creates a very gratifying feeling of progress by small wins that engages and motivates team members.

Do one thing to help them achieve their long term goals

When the work that you’re doing is aligned with your long term goals and what you want to achieve, you are most motivated and excited.  It’s easy to get bogged down in day to day duties and lose sight of that progress. Don’t think that just because someone’s goals aren’t aligned with their work that you as their manager cannot help them.

Often times, employees want to learn about new areas of the business, or add a new skill that would open up new career opportunities. This is where you have a chance to shine. Give them even a little bit of help achieving those goals outside their day to day work and watch their excitement and commitment grow.

I once had a team member doing business development and sales, but she really wanted to get into product management. We didn’t have any projects for her in that area and really needed her help in BD. So instead, I spent 1 hour a month talking to her about anything she wanted to know about product management and occasionally bought her good books on product management. Her productivity and passion for her BD work skyrocketed despite only a modest time and financial investment in her passion for product management.

Praise is fuel for the engine of great work by your team. Give them specific praise on something they did well and you will see more of it. Fail to recognize their efforts and they will diminish with each cycle of work.

Research reported at the Review showed that the highest performing teams had a ratio of nearly 6 positive comments to every 1 negative one:

If you want to see more great work from people and better attitudes, praise is the key. Consistently giving the praise ensures your ratio relative to criticism stays high.

IT Voice Magazine November 2015

[book id=’84’ /]

6 steps on building a startup and being a successful entrepreneur.

Despite the rush in every academic institution to offer more courses on entrepreneurship, I still haven’t found it to be something you can learn in school. Of course, you can pick up the basic principles this way, but the problem is that the practical rules for success are changing so fast that no academic can keep up. The best thing you can learn in school is how to learn.

The successful entrepreneurs I have met and worked with over the years all seem to share that passion for learning, and they see rapid market change not as a problem, but as an opportunity for them to move ahead of the crowd in changing the world. Making big money is usually the last thing on their mind, and most are happy living on Ramen noodles in a sparse apartment.

From a practical standpoint, there are many ways to learn about business change, and the opportunities that may spring up at any moment. Here are six steps that every aspiring entrepreneur should take full advantage of:

1. Communicate with peers who have “been there and done that.”

The common term for this is networking, but I find that many aspiring entrepreneurs like to do all the talking about their latest new idea and fail to listen. You don’t learn anything while talking. Successful entrepreneurs love to share, but they respond better to pull rather than push.

2. Research current success stories and role models.

The Internet is better than the Library of Congress or any university, since it changes daily to keep up with reality and is interactive. Reserve some time each day for your favorite blogs and influencers, follow up with social networking and expand your personal contacts offline.

3. Find a business mentor, as well as a friend.

A mentor is someone who will tell you what you need to hear, while a friend might tell you what you want to hear. Actually, you need both, and the ability to tell the difference. I find that all entrepreneurs benefit from bouncing their ideas off someone else, and unique perspectives can add real value.
4. Don’t skip new “learning how to learn opportunities.”

These include the classes in school that focus on case studies and team exercises, but extend beyond the academic world to professional and industry seminars. Focus on the opportunities that match your needs for today, since you never know too far ahead what you need to know next.

5. Volunteer to help organizations related to your interest.

There is no better way to broaden your perspective and understand realities than to work in an environment where motivations are positive. You can get real leadership experience and real learning without long-term commitments and financial pressures.

6. Start your own small business.

The cost of entry for an entrepreneur is at an all-time low, with very low incorporation fees in most states, website creation tools for free and the ability to create and offer smartphone apps for a few thousand dollars. Learn from the challenges of a startup with a low-risk idea before you bet it all on the big dream.

I fully recognize that self-initiated learning is not for everyone. If you are one of those people who likes structured classes and counts on spending a couple of week in the classroom every year to catch up, I don’t recommend the entrepreneur and startup lifestyle. Starting a new and innovative business is not a highly structured process, and finding time for structured learning is unlikely.

Finally, it is always helpful to check your motivation to be an entrepreneur. If you see it as the path to easy money or as an escape from an existing job or family pressures, it’s time to recognize that learning doesn’t come easily if your heart isn’t in it.

There is no substitute for doing what you love, and loving what you do. Once you learn to love learning, you too can be a successful entrepreneur.

IT VOICE October 2015 Edition

[book id=’82’ /]

Why Judge Someone By Their Appearance

One beautiful spring day a Pink rose blossomed in a forest. Many kinds of trees and plants grew there. As the rose looked around, a pine tree nearby said, “What a beautiful flower. I wish I was that lovely.” Another tree said, “Dear pine, do not be sad, we cannot have everything.”

The rose turned its head and remarked, “It seems that I am the most beautiful plant in this forest.” A sunflower raised its yellow head and asked, “Why do you say that? In this forest there are many beautiful plants. You are just one of them.”

The pink rose replied, “I see everyone looking at me and admiring me.” Then the rose looked at a cactus and said, “Look at that ugly plant full of thorns!” The pine tree said, “Pink  rose, what kind of talk is this? Who can say what beauty is you have thorns too.”

The proud Pink rose looked angrily at the pine and said, “I thought you had good taste! You do not know what beauty is at all. You cannot compare my thorns to that of the cactus.”

What a proud flower, thought the trees.

The rose tried to move its roots away from the cactus, but it could not move. As the days passed, the Pink rose would look at the cactus and say insulting things, like “This plant is useless. How sorry I am to be his neighbour.”

The cactus never got upset and he even tried to advise the rose, saying, “God did not create any form of life without a purpose.”

Spring passed, and the weather became very warm. Life became difficult in the forest, as the plants and animals needed water and no rain fell. The Pink rose began to wilt. One day the rose saw sparrows stick their beaks into the cactus and then fly away, refreshed.

This was puzzling, and the Pink rose asked the pine tree what the birds were doing. The pine tree explained that “the birds got water from the cactus.” “Does it not hurt when they make holes?” asked the rose.

“Yes, but the cactus does not like to see any birds suffer,” replied the pine.

The rose opened its eyes in wonder and said, “The cactus has water.” “Yes you can also drink from it. The sparrow can bring water to you if you ask the cactus for help.”

The Pink rose felt too ashamed of its past words and behaviour to ask for water from the cactus, but then it finally did ask the cactus for help. The cactus kindly agreed and the birds filled their beaks with water and watered the rose’s roots.

Thus the rose learned a lesson and never judged anyone by their appearance again.

IT Voice September 2015 Edition

[book id=’80’ /]

 

Two small stories for turn your weaknesses into Strengths

First : 11- year-old boy who decided to study judo despite the fact that he had lost his left arm in a devastating an accident.  The boy began lessons with an old judo master. The boy was doing well, so he couldn’t understand why, after three months of training, the master had taught him only one judo move. “Sensei,” the boy finally said, “Shouldn’t I be learning more moves?”

“This is the only move you know, but this is the only move you’ll ever need to know,” the Sensei replied. Not quite understanding, but believing in his teacher, the boy kept training. Several months later, the Sensei took the boy to his first tournament. Surprising himself, the boy easily won his first two matches. The third match proved to be more difficult, but after some time, his opponent became impatient and charged; the boy deftly used his one move to win the match. Still amazed by his success, the boy was now in the finals.

This time, his opponent was bigger, stronger, and more experienced. For a while, the boy appeared to be overmatched. Concerned that the boy might get hurt, the referee called a time-out. He was about to stop the match when the Sensei intervened. “No,” the Sensei insisted, “Let him continue.” Soon after the match resumed, his opponent made a critical mistake: he dropped his guard. Instantly, the boy used his move to pin him. The boy had won the match and the tournament. He was the champion.

On the way home, the boy and Sensei reviewed every move in each and every match. Then the boy summoned the courage to ask what was really on his mind. “Sensei, how did I win the tournament with only one move?” “You won for two reasons,” the Sensei answered. “First, you’ve almost mastered one of the most difficult throws in all of judo. And second, the only known defence for that move is for your opponent to grab your left arm.”

Now greatest weakness had become his greatest strength.

Second  : Two people were seriously ill. They admitted in the same room in the hospital. One of them was lying in the bed near the only window in their room. Every day he was allowed to spend some time sitting up in his bed to help draining the fluid from lungs. The other person was forced to spend all his days flat on his back.

Both talked a lot about their life, families, jokes, jobs, vacations. Every time, when the first man was sitting by the window, he described in details all that he saw outside the window. His roommate always looked for those moments, when his world was broadened and brightened up by the world outside.

Amazing views of a park with a beautiful lake could be seen from the window of their room. Children delightfully played among ducks and swans. Couples walked arm in arm among colourful flowers. Also the stunning city skyline could be seen. When the man by the window had been thoroughly describing all that was happening outside the window, his roommate would close his eyes and imaged all the beautiful scenes of life that were told to him.

One night the man, whose bed was near the window, died peacefully during sleep and his roommate was very sad. After some time, when the nurse came to visit him, he asked if he could be moved next to the window. The nurse agreed and kindly made the switch. When she left, the man slowly and painfully propped himself up on one elbow and took the first look at the world outside. He was stunned. The window faced a blank wall.

When the nurse came to visit him the next time, he told her about beautiful things outside the window that his roommate described him. The nurse replied that his roommate was a blind man. She said:  “Probably he just tried to encourage you”

 

 Tarun Taunk
Editor-In-Chief

IT Voice August S-1 2015

[book id=’77’/]

Priority first for managing projects, second time

You’re too busy for all that time management jazz. You prioritize in your head—who has time to make silly lists? And you’ve tried to block out appointments, but emergencies always throw everything awry.

Try managing projects instead of time. That way, you won’t need to check your watch every few hours or grow frazzled trying to jam too much into your day.

Here’s how to gain efficiency through project management:

Match task with the person. Break a project into its component parts—the specific jobs that you can delegate. Then assign these tasks to the appropriate people with deadlines (day and time) for them to complete each stage. Explain what you want done in writing, and include a numbered list of to-do steps to increase clarity. Distribute a master list of everyone’s role to the whole unit so workers can share information easily.

Give snappy introductions. When you’re asked to introduce a guest speaker to a group, distribute the person’s full written bio in advance. That way, you can limit your intro to two or three sentences and direct the audience to the handout for more on the speaker’s background.

Cluster related jobs. Maximize every trip from your office by arranging groups of meetings, inspections and errands near your destination.

Make “just-in-time” decisions. Smart managers choose the proper moment to gather and review the data they need to draw the right conclusion. If you rush to make a decision—only to revisit the issue repeatedly in the weeks ahead—you waste time.

Calendar should under control : It seems like I talk with clients about the challenge of taming their calendars at least two or three times a week. In the age of interconnected scheduling systems like Outlook and the continuous push to get more done with less in any given day, more and more leaders feel like Sisyphus rolling that big rock up the never-ending hill.

What the heck can you do to get your calendar back under control and have time to think, reflect, relax, connect, and have some fun and a life outside of work? I’ve been brainstorming that question with my clients lately.

Here are five strategies we’ve come up with that make a difference:

  1. Keep your most important objectives in mind.
  2. Use the help that’s available.
  3. Negotiate on requests for your time.
  4. Beware of standing meetings.
  5. Bundle meetings by location.

Delegating your to-do list : Delegating is management gospel. Unfortunately, some managers pay lip service to delegating: They do the job themselves because they think they can do it so much better and don’t have the time to explain how to do it to a subordinate.

This rationalization puts delegating skills right at the heart of any time management program: If you can’t or won’t delegate, you are managing your time badly. It’s as simple as that—and as difficult.

Managers who delegate can double, even triple, their productivity by utilizing other people’s talents—a key definition of the managerial function.

Poor delegators, by contrast, are constantly on the run, always late and behind schedule, with barely time to grab lunch.

More important than getting everything done is getting the right things done. How do you figure out which priorities are most worthy of attention?

Learn how to create a structured to-do list that organizes and prioritizes your work from the top down. This organizing map will help you achieve more at work and in life.

Tarun Taunk

Editor- In- Chief

 

1 11 12 13 14 15 19
Limited-Time Updates! Stay Ahead with Our Exclusive Newsletters.