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IT Voice May 2016 Edition

Leaders manage the Time

Money Cant buyback Lost time and you can’t bribe your way-out of Regret!!


Time in the organization is constant and irreversible. Nothing can be substituted for time. Worse, once wasted, it can never be regained. Leaders have numerous demands on their limited time — time keeps getting away and they have trouble controlling it. No matter what their position or role is, they cannot stop time, they cannot slow it down, nor can they speed it up. Thus, time needs to be effectively managed to be effective.


On the other hand, you can become such a time fanatic convert by building time management spreadsheets, creating priority folders and lists, color coding tasks, and separating paperwork into priority piles that you start to waste more time by managing it too deeply.


In addition, time management techniques may become so complex that you soon give up and return to your old time wasting methods.


Most people actually need to do is to analyze how they spend their time and implements a few time saving methods that will gain them the most time. The following are examples of some of the time wasters:


o   Worrying about it and putting it off, which leads to indecision

o   Creating inefficiency by implementing first instead of analyzing first

o   Unanticipated interruptions that do not pay off

o   Procrastinating , Making unrealistic time estimates

o   Unnecessary errors (not enough time to do it right, but enough time to do it over. . . even though it would have been faster to do it right the first time)

o   Crisis management, Poor organization

o   Ineffective meetings, Failing to delegate

o   Micro-managing by failing to let others perform and grow

o   Doing urgent, rather than important tasks

o   Poor planning and lack of contingency plans

o   Lacking priorities, standards, policies, and procedures


The following are examples of time savers:


o   Managing the decision making process, not the decisions

o   Concentrating on doing only one task at a time

o   Establishing daily, short-term, mid-term, and long-term priorities

o   Handling correspondence expeditiously with quick, short letters and memos

o   Throwing unneeded things away

o   Establishing personal deadlines and ones for the organization

o   Not wasting other people’s time

o   Ensuring all meetings have a purpose, time limit, and include only essential people

o   Getting rid of busywork

o   Maintaining accurate calendars; abiding by them

o   Knowing when to stop a task, policy, or procedure

o   Delegating everything possible and empowering subordinates

o   Keeping things simple

o   Ensuring time is set aside to accomplish high priority tasks

o   Setting aside time for reflection

o   Using checklists and To-Do lists,

o   Adjusting priorities as a result of new tasks


We can make up for Lost Money but we can’t make up for Lost Time..


Filed in: e-Magazine

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